People’s attention spans are shorter than ever before. We are constantly bombarded with messages from every corner, have no time to read long emails, and we have a rough time holding onto a business related conversation that doesn’t seem to have a point.
As a millennial, I have friends that use acronyms for everything. Raised on outlandishly detailed books by Charles Dickens, I have a rough time understanding these little quips. The first time I saw “ROFL,” I was thinking about barking waffles, but “rolling on floor laughing” is better. I guess. At any rate, I learned these little things to communicate with my friends and not be boring. This carries over into business, in a sense. We must adjust our content to people’s attention spans.
You don’t have to go so far with this as to be unprofessional in your communications, but you do have to shorten your message and get to the point. Cut the clutter, cut out anyone who doesn’t need to hear what you are saying, and give the person on the other end a more direct and conversational approach that they can easily digest.
Here’s a few tips to get you started in your business communications:
1. Be personable
This automatically makes you approachable and well-received. It doesn’t have to be outlandish. Use little remarks like “I hope you had a great weekend,” or “thank you for getting in touch.”
2. Use an easy to follow structure with headlines and bullet points
Don’t make your reader sift through your information. Breaking up information into palatable chunks helps people absorb content without getting distracted by the many other things demanding attention.
Don’t copy people on emails unless they must know the information contained in the email. I know that sounds obvious, but sometimes things can get out of hand. A conversation between two colleagues can go on for 20 emails, and their boss doesn’t need to be in on each one of those emails—only the first and last one.
4. Be precise
Save time by reading over your email or letter and making sure nothing has a double meaning, is too long-winded, or doesn’t get to the point. Is there a point? State your point first and your supporting information afterward in bite size portions.
Hopefully those tips will help you going forward. Being long-winded myself, I have to cut out my “babies”—my precious little details that nobody else cares about. Did it work? You’ll have to let me know next time you stop by the shop.
There are some things that are annoying when inconsistent, like handwriting, cell phone bills, how hot your oatmeal is in the morning…
But what about the things that actually hurt when they are inconsistent? Brand inconsistency is right up there with things like talking selfies with bears. It works occasionally, but there’s a pretty good chance you will fail hard. OK, maybe you won’t die if you hurt your brand, but your business could die off.
Why is this important? Why do you want to keep your figurative business limbs?
You want people to take your business seriously. Humans tend to trust things that are aesthetically pleasing and don’t change too drastically. It’s hard to build trust if your branding is all over the place in terms of logos, colors, and quality. In fact, a few of the things people look for in emails to determine if the sender is a real company, is whether or not the branding is consistent, logos sharp, English is good. They also use this method against websites and any print material they encounter. If your marketing material is not sharp and consistent, it’s held in suspicion.
Sink your teeth into these helpful tips:
1. Use or make a branding guide. A branding guide is a document that specifies what colors, logos, and fonts can be used with print and digital media. It also sets the look and feel for everything you put out into the world. This gives a consistent representation of your company that people will recognize and learn to trust. Not sure where to start? Ask to see ours next time you come in, or check out this article for some hints: https://venngage.com/blog/brand-guidelines-templates/ 2. Have a good quality logo. I don’t just mean a logo that is designed well and catches the eye, I mean choose to display the best version of your logo. If all you have are a bunch of jpegs with funny digital “halos” around some of the logo elements, or if you have a fuzzy image, it’s time to ask your designer for a fresh logo file. Make sure you get all available logo formats and file types, so that you can use them for websites or giant posters and not sacrifice quality in the process. 3. Make a list of all the digital and print media places that your brand is displayed, and go through those to correct logos, colors, contact information, descriptions, etc. Verbiage and visuals should be consistently branded, but the details can be tailored to fit the audience you are trying to reach in each place.
So, next time you see one of your social media pages and think you’ll get around to fixing it up later, just remember that somewhere out there is a guy trying to take a selfie with a bear. He is taking on a monumental task and will probably fail. You have a small task. All you have to do is take a few minutes to successfully make your business better! I bet you will feel more alive than the other guy when you are done.
Isn’t it time you wrote your story? I’m not talking about writing a book, although there may be a market for that within your business, I’m talking about engaging your potential clients to a point that they see you as an authority in your field.
There is no better way to engage a client than to tell a story. Humans are hard-wired to want to hear, read, and understand stories. You can do so much with them! You can educate, entertain, share experience, etc. In order to really make a difference in your audience’s mind though, you need to make an emotional connection.
In order to make an emotional connection, you need to know who your target audience is and what they will make a connection with while reading. Once you know what your story is, you can tell it across multiple media and in many different ways. Direct mail, Radio, Billboard, Displays, Banners, etc. All of these things can be a piece of the puzzle or they can tell a story with just an image and a few words. It’s up to you, or up to us if you want, to find the best way to tell that story.
So how does one tell a story without writing a book?
Well, most stories carry a similar structure, and the audience expects that a good story will use this structure to surprise and delight. Ready for the secret formula? We grabbed this off of MarketingProfs, who nabbed it from Pixar: Continue reading Storytelling for Business
It’s that time of year again! The Big Day of Giving is an event to raise money for non-profits and to raise awareness of their causes. It’s a time to learn about your local organizations and how much good they are doing in your community. With 587 causes listed on the Big Day of Giving website, you are sure to find something that you feel strongly about.
So why do we care about this day and why should you care as a company?
If just being around plants can improve your mood and concentration, why wouldn’t we want out employees to enjoy these benefits? Engaged employees increase productivity. This year for International Day of Forests, we will be giving each employee their very own office plant and we will have our lunch outdoors!
People don’t buy products, they buy a better version of themselves.
A better parent, a better friend, a better marketer, a better business owner…Think about it; you might buy a seat for a webinar, on how to increase your profits using social media, because you want to be a business owner or marketer with a more profitable business.
It’s so obvious that it can sometimes be hard to figure out the next step in your marketing plan to reach the people that want or need what you are selling in order for them to feel fulfilled. Sometimes you just have to talk to somebody who has been there before. That’s what we sent our designer/marketer-in-the-making out to do. She found a great resource in Talia Wolf’s messages about reaching people where they are in the stages of awareness. The whole time she was reading or listening to the webinars, she realized that she was also in a sales funnel—Talia’s sales funnel. And she was OK with that because what she was getting out of the experience made her want to go all the way to the end. She recommends that you, the reader, check this person out here: https://getuplift.co/ and you will not be disappointed.
Before we go further, let’s examine the difference between marketing and sales.
They go hand in hand and cannot survive without each other. What makes them different is the order in which they are used, and how they are used. The marketing department’s job is to do the research, plan product launches and campaigns, and provide collateral for the sales people. The sales department needs to get educated by the marketing department on what they are selling, get familiar with it, and then go out and well…solve problems! Both departments have a role in the typical sales process.
There are 5 stages of client awareness during the sales process and it is up to marketers and their sales people to nudge potential clients through the stages. The end goal is to solve the person or company’s pain. Don’t sell to them, solve their pain.
5 stages of awareness:
Unaware. These people don’t know they have a pain that needs solving quite yet, but they ARE going through the pain. They need to be shown that there is pain and that they have it.
Pain Aware. These people know they have a pain. Let them see that you know and understand their pain. This is where you can show them some DIY solutions and push them to Solution Aware. Don’t show your products yet; you are still letting them get to know you.
Solution Aware. They know there are solutions, services, platforms that can solve their pain but don’t know what is right for their particular circumstances. Talk about different solutions and how your solution solves their pain. Do NOT talk about features of your product yet. Focus on solving pain first. Pushes them into the product aware phase.
Product Aware. They know you, your competitors, etc., and are just not convinced you are the right one. Now you can talk feature, services, prices, etc. You’ve already shown them that they have a pain, you understand their pain, there are solutions and yours is one, now show them how yours is better than the other solutions. It’s important that you wait until this stage to do this. Skipping the other steps is a good way to lose people. You have go to hold their hand a little so they know that you care about solving their pain.
Most aware. People decide to convert but they need a buy button, a call to action. If you did a good job on the other 4 steps, you get the opportunity to make a difference in their professional or personal lives. If you have failed to make your case in the other 4 steps, you will lose them here.
In 2017, almost 3 million pieces of direct mail passed through our building. That’s a lot of mail! Among them were catalogs, oversized postcards, standard mail, letter sets, etc. That’s three million chances for businesses to get their potential clients to take action. How well will it work? Let’s take a look.
As a business owner, you may have heard that direct mail made a comeback after the recession slump. Well, it never really left as a viable option; the recession just reduced the competition!
Direct mail is doing well today with or without recovery. Check out these stats from the Data and Marketing Association Response Report that we gleaned from Compu-Mail:
Direct mail household response rate is 5.1% (compared to .6% email, .6% paid search, .2 online display, .4% social media). This is the highest response rate the DMA has ever reported, since coming out with the Response Rate Report in 2003.
At 6.6%, oversized envelopes have the greatest household response rates over other mediums (followed by postcards at 5.7% and letter-sized envelopes at 4.3%).
At 37%, oversized envelopes have the greatest household return on investment over other mediums (followed by postcards and letter-sized envelopes at 29%).
The response rate for direct mail among people aged 18-21 years old is 12.4%. The top response rate tracking methods are online tracking such as PURLs (61%), call center or telephone (53%), and code or coupon (42%).
So, what if you aren’t getting the responses for your direct mail that you see in these stats?
We have been getting a few clients asking us about enabling Flash on their browser. Why do you need to do this just to see what you want to see? Flash is going away. It is dying a slow death, and as with many tech deaths, it is taking people by surprise.
What is Flash?
I had to get a simple breakdown from our tech guy and well, here is my attempt to put it into un-techy language: Flash is a kind of “computery” language that enables computers and browsers to play back videos, animations, interactive media, advertisements, etc.
Why is it going away?
It’s not very secure More than a few Zero Days have occurred last year in which hackers could target your computer. According to Norton Antivirus, “The term ‘zero-day’ refers to a software vulnerability that the developer is newly aware of, and thus an official patch or update to fix the issue has not been released. Essentially, ‘zero-day’ refers to the fact that the developers have “zero days” to fix the problem that has just been exposed—and perhaps already exploited by hackers.” This has led many users and many browsers to disable Flash automatically.
It’s being dumped All major browsers block Flash by default. Firefox began blocking Flash in 2015 followed soon by Safari, Chrome, and Microsoft Edge. Internet Explorer is the only Flash enabled browser right now. That will soon be gone too, as IE is planning to disable Flash by 2019.
…But there will be stragglers Just like obsolete font types are still being used, nobody can stop developers from using Flash. But it won’t be supported by browsers anymore, just like old fonts are not supported by new operating systems. It’s ability to work will be patchy without support.
What this means for your business
Your websites will need to be updated to avoid using Flash by the drop dead year of 2020, though support in browsers will end before then.
Your animations using Flash can only be used on a computer with a compatible operating system that has Flash installed.
If you have interactive learning sites or proofing tools, you will need to make sure they have an HTML version.
What we are doing about it
We have already updated our website to not include Flash.
We are still going to use ProofHQ as our client proofing tool because they are developing an HTML version of the website that goes live in the next couple weeks. Currently, they have a beta version available. If you want to test out this platform right now, click this text in the bottom left hand side of your proof. It looks different but proofs still show accurately, and that is the important part to us and our clients. Of course, because it is in beta right now, you must have Flash enabled to access the button (go figure, right?).
5 ways to make sure you comprehend what you just read.
We’ve all been there. Your co-worker handed you an article this morning, and when he asked you about it an hour later, you couldn’t remember the important points the article made. Sometimes what we read flows into our head and then just…dissipates! True, some authors could be better at formatting their work, but that’s no excuse, make sure you know what you just read.
I had a teacher that would tell a class of 20 to 40-year-olds that we didn’t know how to read. Or how to listen. Or how to…well you get the picture. It was Monday. But she somehow masterfully taught us how to do all those things. Again. Below are her instructions for reading and comprehending, and I have to admit they work pretty well (yes teacher, you were right). It’s so simple but not done very often. Give it a try next time!
It’s a given that in most industries you can have only two of these three things at any time: low price, good quality, and quick service. What if you just want a smidgen of all three? Purdy please?
You’re not exactly Mr. Monopoly, you don’t want to just plop some text on a brochure and call it good, and you need it yesterday. Yes, yes, you should have a budget for this, you should have been prepared far enough in advance to hire a good designer, and you knew this was coming —but sometimes not. Or sometimes you just need a little mercy!
So, here is a smidgen of luck for you. We can make you a custom piece, but we can also use some pre-made templates to get you started. Call it an idea generation tool if you will. Just go here, download our catalog, and reference which one you want to use. We have the same catalog in our office (of course) so we know which one you are talking about.